PRIVACY POLICY

We respect your privacy and are committed to protecting your personal data. 

This privacy policy explains how our company uses the personal data we collect from you when you visit our website.

How do we collect data ?

You are not required by law or contract with us to provide personal information to us via this website. We will only require you to provide personal information to us where it is necessary for us to provide you with a service at your request.

We may receive personal information whenever you contact us by for example

• Enquiring about our services
• Using our website
• Contacting us by email, text, telephone or writing to us by post.
• Enquiring about or applying for job vacancies

What data do we collect ?

• Normal personal identification (full name, title, email address and phone number)
• CV details in relation to any job vacancies we may advertise
• We may collect information using cookies and other similar technologies to help distinguish you from other users from our website. This can enhance your online experience and also help us to improve our website functionality

Why do we collect data ?

It is necessary to collect personal information about you in order to enter into and perform the contracts that we make with you so we can:

• Provide you with information about our services
• Provide you with information about job vacancies
• Contact you about any changes to our services
• Verify your identity  where it is necessary to do so in order to meet our legal obligations or to detect and prevent fraud, money laundering and other crimes.

Who do we share your information with ?

For individuals wishing to work with us we will share your information with our potential clients for the purposes of providing services to those clients subject to your prior written approval.

For clients looking to engage our services we will share by prior agreement with your organisation limited information with existing and new employees for the purposes of executing our agreed services between both our organisations.

There are certain exceptional circumstances in which we may disclose your information to third parties.

• Where required by law, or in order to comply with judicial proceedings, court orders or legal or regulatory proceedings.
• Where necessary for the detection / prevention of crime
• Where necessary to protect the health and safety of our employees

How long do we store your data for ?

Our company will keep your data for as long as we need to for the purposes for which it was collected. 

In relation to job applications, we will retain your CV (and any available public information from, for example social media) for a period of 12 months. If you are subsequently employed, we will retain the information for a period of 12 months post effective termination date.

The retention of any records beyond their intended date is subject to any legal / regulatory requirements placed upon companies to retain certain types of records. 

How do we store your data ?

We will take all steps reasonably necessary to ensure that your data is treated securely in accordance with this policy. We will do our best to protect our personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.

Where possible data is stored and processed within the European union on third party secure servers. Where this cannot be guaranteed, third parties agree to abide by the Privacy Shield Framework or European Model clauses.

Marketing

Our company would like to send marketing information to its clients about the services provided and to individuals registered as interested in vacancies. Both Clients and individuals have the right to stop any such information being sent at any time. 

What rights do you have in respect of your personal information ?

The right to access

You have the right to request from our company copies of your personal data. We may charge you a small administration fee for this service.

The right to rectification

You have the right to request that our company correct any information you believe to be inaccurate. You also have the right to request our company to complete any information you believe is incomplete.

The right to erasure

You have the right to request that our company erase your personal data, under certain conditions.

The right to restrict processing

You have the right to object to that our company restrict the processing of your personal data, under certain conditions.

The right to data portability

You have the right to request that our company transfer the data that we have collected to another organisation, or directly to you under certain conditions.

If you make a request, we have one month to respond to you. If you wish to exercise any of the above rights, please contact us at GDPR@vectrawd.co.uk

What are cookies ?

Cookies are text files placed on your computer to collect internet log information and visitor behaviour information.  When you visit our websites, we may collect information from you automatically through cookies or similar technology.

How do we use cookies ?

Our company uses cookies in a range of ways to improve your experience on our website.

Such information is statistical data about our visitors and their use of our site. This statistical data does not identify any personal details whatsoever. We may gather information about your internet usage by using a cookie file. This cookie file is stored on your hard drive and it helps us to improve our website and the service we provide you. 

We may use cookies with Google Analytics data to serve advertisements based on your prior visit to our website. You can opt out of Googles use of cookies by visiting the Google advertising opt-out page: google.com/privacy/ads.

What types of cookies do we use ?

Functional cookies are those aimed at recognising you on our website and to remember your previously selected preferences. A mix of first and third party cookies are used.

Advertising cookies are those aimed at collecting information about your visit to our website, the content you viewed, the links you followed and the information about your browser, device and IP address. Our company sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website. 

How to manage cookies

All computers can decline cookies. This can be done by activating the setting in your browser which enables you to decline cookies. This may inhibit access to parts of our website.

Privacy policies of other websites

Our privacy policy only applies to our company website so if you click on a link to another website you should read their privacy policy.

Changes to this Privacy Policy

Our company keeps its privacy policy under regular review and places updates on this webpage. This privacy policy was last reviewed on 2 December 2020.

How to contact us

If you have any questions about our privacy policy, then please email GDPR@vectrawd.co.uk

How to contact the appropriate authority

Should you wish to report a complaint then please contact us directly in the first instance so that we may resolve your complaint. You have the right to lodge a complaint with the Information Commissioners Office, the statutory body which overseas data protection law in the UK at: 

Website https://ico.org.uk/concerns

Telephone 0303 123 1113.

Version 1.0

December 02 2020